[e. Receive, consider and act upon the First Amendment to the Service Agreement for Transportation Facilities Janitorial Services (C-2023-0266A1);]

MOTION CARRIES. AGENDA 8E, MONIQUE, OH, EVERYTHING IS TAKEN. WE HAVE SOME DOCUMENTS HERE THAT MONIQUE PASSED OUT TO US BEFOREHAND THAT REFERENCE THIS

AGENDA ITEM. >> YES SO DIRECTOR LAMB DISCOVERED DISCREPANCY IN SOME OF THE DATES PUBLISHED ON THE ONLINE AGENDA AND DOCUMENTS AND SO WE CORRECTED THOSE DATES TO JUST HAVE MORE CONSISTENCY AMONGST THE EXPIRATION DATE OF THE CURRENT CONTRACT AND THEN THE RENEWAL IN START OF THE NEW ONE SO THE TWO DOCUMENTS, EXECUTIVE SUMMARY AND UPDATED AMENDED PROVIDED TO YOU SO THE RECOMMENDATION WOULD BE TO APPROVE THE UPDATED VERSION OF THE DOCUMENTS.

>> SPECIFICALLY THE ORIGINAL DOCUMENTS HAD A DECEMBER 18TH -- HAD A DECEMBER 31ST EXPIRATION DATE AND THE ACCURATE ONE IS DECEMBER 18TH. SO WE'RE ASKING YOU TO APPROVE THE ONE THAT REFERENCES DECEMBER 18TH PLEASE.

>> OKAY. APPRECIATE Y'ALL PUTTING THAT ON THERE ON PURPOSE TO MAKE SURE WE READ THE PACKET.

>> I'M NOT THAT CLEVER. >> ACTUALLY AS REQUIRED TO APPROVE THE FIRST AMENDMENT OF THE SERVICE AGREEMENT OF THE

[00:30:01]

TRANSPORTATION JANITORIAL SERVICE WITH GIA CLEANING -- AND TO EXECUTE ANY NECESSARY DOCUMENTATION APPROVED TO FINAL FORM BY TOWNSHIP LEGAL COUNCIL DO I HAVE A MOTION.

>> SO MOVED. >> SECOND.

>> MOVED BYIZE EISSLER AND SECONDED BY HEISER.

>> IT'S IRONIC WE HAD TO CLEAN UP THE AGREEMENT.

[9. Receive, consider and act upon Task Order No. Four for a Field House Concept Development and Feasibility Analysis from Burditt Consultants, LLC (C-2025-0352);]

>> REGULAR AGENDA. AGENDA ITEM 9, FOR A FIELD HOUSE CONCEPT DEVELOPMENT AND FEASIBILITY ANALYSIS FROM BURNETT CONSULTANTS LLC LOCATED ON PAGES 88 THROUGH 96 OF THE PACTET I CALL ON THE CHIEF OPERATING OFFICER TO PRESENT.

>> THANK YOU VERY MUCH, CHAIRMAN BAILEY, IN YOUR AT YOUR AUGUST BUDGET MEETINGS, THE PARKS DEPARTMENT PRESENTED A NUMBER OF DIFFERENT PROJECTS FOR 2022 AND THEN THERE WAS A RECLASSIFICATION FOR A PROJECT TO AN IN DDOOR FIELD HOUSE REC REACTION FACILITY. THERE WERE DOLLARS ALLOCATED FOR THAT AND REALLY THOSE DOLLARS WERE ALLOCATED FOR THE INITIAL PLANNING OF THIS CONCEPT. AND SO THE CONCEPT WAS DRIVEN IN PART BY COMMUNITY NEED BUT ALSO BY NEED DEMONSTRATED BY SOME CHANGES TO VARIOUS UIL STANDARDS, THE CIC ACTUALLY IDENTIFIED SOME NEEDS AS WELL AND WE ACTUALLY HAD A MEETING WITH THEM ON OCTOBER 13TH LAST WEEK TO REALLY DISCUSS IF THERE WERE TO BE SOMETHING BUILT AND THAT'S STILL AN IF, THERE'S A LOT OF PROCESSES BEFORE THAT TO SAY WOULD THERE BE USE AND WHEN THERE WOULD BE USE AND CAN THAT USE BE COMPLIMENTARY TO THE PUBLIC'S USE AND THEIR USE THAT ONE DOESN'T TAKE TOO MUCH PRIORITY OVER THE OTHER THAT IS ACCESS TO THAT.

AND SO THEY HAVE A HIGH LEVEL OF INTEREST RIGHT NOW.

AND SO WHAT WE DID WAS WE WENT TO BURR -- BURDETTE WORKING ON AND OFF FOR THE COMMUNITY AND THEY DID ONE OF THE PROJECTS THEY DID THE REDESIGN OF THE NORTH SHORE PARK.

AND THE FIRST PHASE IS TO REALLY LOOK AT THREE DIFFERENT SCENARIOS FOR A FIELD HOUSE. SO YOU KNOW, IF FIELD HOUSES RECREATION CENTERS TYPE OF THING CAN COME IN MULTIPLE DIFFERENT SIZES SO DEPENDING ON WHAT THE NEEDS ARE DEPENDING ON WHAT THE INITIAL COSTS OF BEING A PROBABLE COST.

THE IDEA IS TO GO THROUGH THIS PHASE ONE, DEVELOP SOME CONCEPTUAL IDEAS OF SCHEMATIC DESIGNS FOR THE BOARD TO REVIEW.

AND THEN THAT WILL TAKE US TO PHASE TWO WHICH WILL SAY REALLY DEEP DOWN INTO IT TO LOOK AT THE OPERATIONAL COST, ALSO POTENTIALLY REVENUE OPPORTUNITIES FOR IT TO SEE HOW TO MAKE THIS THING WORK FROM A CAPITAL STANDPOINT AS WELL AS AN OPERATIONAL AND REVENUE STANDPOINT.

YOU HAVE VARIOUS GOALS JUST TO REMIND YOU OF 100% COST RECOVERY FOR YOUR RECREATIONAL FACILITIES SO WE HAVE TO REALLY DESIGN WITH THAT IN MIND AND THAT'S THE JOB OF BERDETTE AS WELL AS WORKING TOGETHER WITH THEM SO THE TASK ORDER SO FOR REVIEW RIGHT NOW.

AND WE WOULD RECOMMEND APPROVING THIS TASK ORDER JUST ONE MORE COMMENT ON THAT, THIS IS JUST FOR THE FEASIBILITY.

THIS IS NOT CONSTRUCTION DOCUMENTS OR ANY ARCHITECTURAL THINGS BUT THE BOARD DID PLACE SOME DOLLARS FOR THIS, 600,000 DOLLARS FOR THE PROJECT AND THE TOTAL COST WAS -- I JUST LOST MY NUMBER THERE, $$231,000 FOR THE INITIAL STUDIES.

>> I WANT TO JUST MY LAST THING TO TALK ABOUT THIS BECAUSE FUTURE BOARDS ARE GOING TO DECIDING THIS BUT I DO WANT TO SAY THAT AS SOMEONE THAT BROUGHT THIS UP, MY CONCEPT IS NOT TO COMPETE WITH BUSINESSES IN OUR COMMUNITY.

I MEAN I DON'T WANT -- I DON'T THINK WE NEED TO BE IN THE FITNESS CENTER AROUND THE COMMUNITY.

I THINK WE LEAVE THAT TO PRIVATE INVESTMENT.

MY IDEA WITH THIS IS MUCH LIKE WHAT YOU SEE THE HOUSTON TEXANS BUBBLE I TALKED ABOUT THIS WITH CHRIS MANY YEARS AGO AND THE MAINTENANCE ON A BUBBLE AND THE LIFE SPAN OF A BUBBLE IS NOT NEARLY AS LONG AND THERE'S A LOT OF ISSUES WITH THAT BUT YOU GOT A FOOTBALL FIELD INSIDE A BUBBLE THAT CAN BE USED FOR FOOTBALL, IT COULD BE USED FOR SOCCER, THANK YOU SIMON, IT COULD BE USED FOR BAND PRACTICE. IT COULD BE USED FOR BASEBALL IT COULD BE USED FOR ALL DIFFERENT TYPES OF THINGS.

[00:35:03]

MULTISPORT, MULTIUSE FACILITY. BUT IT ALSO CAN BE USED TO BE RENT FOR EVENTS THAT ARE ON OFF TIMES AND PATTERNING WITH THE INDEPENDENT SCHOOL DISTRICT FOR SCHOOLS THAT ARE IN OUR AREA WHICH ARE -- THE HIGH SCHOOL, COLLEGE PARK HIGH SCHOOL WOULD BE VORNT TO US BECAUSE THEY ARE IN THE TOWNSHIP FOR FOOTBALL, BAND, DRILL TEAM, CHEER LEADING, WHAT HAVE YOU AND I BELIEVE YOU HAVE MET WITH THEM AND DO YOU WANT TO TELL EVERYONE ABOUT THE

CONVERSATIONS YOU HAD WITH THEM. >> WE HAD GOOD CONVERSATIONS WITH THEM LAST WEEK AND THEY WERE ENVISIONING SOME REALLY INTERESTING ASPECT TO BALANCE PUBLIC ACCESS AND THEY WERE VERY, VERY OPEN TO IN ESPECIALLY THE WOODLANDS HIGH SCHOOL MODEL WHICH IS PERIOD ONE AND PERIOD SEVEN, COLLEGE PARK IS JUST A LITTLE BIT DIFFERENT THEY DON'T USE THE BLOCK SCHEDULE BUT REALLY USING IT IN THAT MORNING TIME PERIOD AND ALSO THAT EARLY AFTERNOON PREEVENING TIME PERIOD THAT 2:30 TO 4:30, 5 CLOCK PERIOD BEFORE GROUPS LIKE SIMON'S GROUP AND OTHER APPROVED ORGANIZATIONS MIGHT COME ON TO THAT FACILITY AND USE SO WHEN YOU LOOK AT A TRADITIONAL FACILITY ONE OF THE HARDEST TIMES TO ACTUALLY BOOK THAT TIME IS BETWEEN THAT 8-3 TIME PERIOD AND SO IF WE CAN ACTUALLY HAVE A FAIR AMOUNT OF THOSE HOURS CONSUMED ALREADY AND THAT ARE PAID FOR ON A PER HOUR BASIS OR SOME OTHER FORMULA THEN THAT GOES VERY, VERY WELL TO MANAGE THE IMPACT OF A BUDGET STANDPOINT FROM A REVENUE STANDPOINT OPERATIONAL COST STANDPOINT.

>> I LOVE THIS IDEA. I DO.

AND I WAS JUST GOING TO MENTION -- ONE OF MY QUESTIONS WAS WHAT PROBLEM ARE WE TRYING TO SOLVE AND I THINK YOU GUYS JUST ANSWERED IT FOR ME. I WOULD ADD IN COMPETITIVE SPORTS THERE ARE FACILITIES THAT ARE REVENUE GENERATING IN A BIG WAY AND I'LL JUST REFERENCE THE SPORTS COMPLEX, WE PLAY COMPETITIVE VOLLEYBALL THERE WITH MY DAUGHTER'S TEAM AND I JUST LOOKED UP THE STATISTICS ON THAT AND I BELIEVE IF THIS IS ACCURATE THEY PAID 18 MILLION DOLLARS FOR IT AND THEY MAKE 17

MILLION DOLLARS A YEAR. >> A YEAR?

>> SO ROUND ROCK AND BY THE WAY WE'VE BEEN -- I'VE BEEN THERE TOO WITH OUR DAUGHTER, BEAUTIFUL FACILITY, THAT IS A SPORTS TOURISM FACILITY. THAT IS WHAT THAT IS.

WHICH IS DIFFERENT THAN JUST A FIELD HOUSE.

NOW CAN THERE BE A MIX AND MATCH, POTENTIALLY.

THAT'S WHAT THIS PROCESS IS REALLY ABOUT TO GIVE YOU DECISIONS TO MAKE OKAY WE COULD LOOK LIKE THIS, WE COULD LOOK LIKE THIS AND HERE ARE -- YOU KNOW, THE OPTIONS FOR THAT.

ONE OF THE BIGGEST CHALLENGES TO BE HONEST WITH YOU WHEN YOU START LOOKING AT A SPORTS TOURISM FACILITY IS PARKING.

PLAIN AND SIMPLE. >> UNDER GROUND.

JUST SAYING. IN CASE YOU HADN'T THOUGHT OF

IT. >> DR. SHELLY, WE NEED TO ADD

SOME ZEROS IS WHAT I WOULD SAY. >> YOU COULD PAY IT OFF IN NO

TIME. >> THOSE ARE SOME THINGS WE NEED TO LOOK AT AND WE'VE HAD INTERNAL CONVERSATIONS AS WE'VE TALKED ABOUT IT WITH JOHN'S TEAM AND PAMELA OUR ASSISTANT DIRECTOR OF PARKS AND RECREATION OF OKAY WELL THAT'S GREAT BUT ARE WE GOING TO LIMIT OURSELVES BECAUSE IF WE HAVE TURF AND WE HAVE FOUR BASKETBALL COURTS OR SIX VOLLEYBALL COURTS OR SOMETHING LIKE THAT WELL HOW DO WE HAVE A SOCCER TOURNAMENT AT THE SAME TIME WE HAVE A VOLLEYBALL TOURNAMENT THERE'S JUST NOT ENOUGH PARKING. WE HAVE TO HAVE THOSE DISCUSSIONS IN THERE, ARE THERE PLACES WE CAN PARK AND WE'VE EXAMINED THAT AND PROBABLY A FEW MORE PLACES WE CAN TUCK MORE

SPORTS BUT ALSO THE PARK SIDE. >> I DON'T KNOW HOW MUCH LAND WE HAVE TO PUT THIS FACILITY ON BUT THAT WAS REALLY KIND OF AN

ADD-ON. >> AS A JOKE CAN I CUT A FREE

DOWN. >> IN ALL THOSE POTENTIAL CONCEPTS AND IDEAS AND THOSE VARIABLES THAT YOU'RE TALKING ABOUT WILL COME OUT AND WITHIN THESE PHASES THAT WE'RE TALKING

ABOUT. >> WITHIN THE STUDY.

>> THAT'S PART OF THE STUDY IS TO DECIDE THAT COULD WORK, THE COST AND YOU KNOW, AND WEIGHING THOSE THINGS.

>> WE'RE TRYING TO GIVE YOU THREE OPTIONS AS PART OF THIS AND YOU KNOW HERE IS A LIKE A BASE MODEL AND IT'S JUST A FIELD WITH SOME AIR CONDITIONING AND HERE'S WHAT IT COSTS AND HERE'S WHAT YOU CAN AND CANNOT DO WITH THE FACILITY AND IF YOU CHOOSE THAT FACILITY WILL GO INTO THE REVENUE OPTIONS IT MEETS THESE NEEDS FOR THE COMMUNITY AND FOR THE SCHOOL DISTRICTS OR IF WE GO -- ANOTHER DIFFERENT MODEL MAYBE WE GO INSTEAD OF 100 YARDS OF

[00:40:02]

TURF THEN WE CAN ADD SOME BASKETBALL COURTS.

WELL NOW WE MEET MORE NEEDS WITH MAYBE MORE COST AND MAYBE MORE REVENUE. THOSE ARE THE DECISIONS THAT YOU GUYS AS THE BOARD OF DIRECTORS ON BEHALF OF THE COMMUNITY NEED

TO REVIEW AND CONSIDER. >> SO THIS REPORT WOULD BASICALLY REPORT OUT THE STRATEGIES THE VISION, THE PLAN,

THE TIMING. >> YEAH.

>> AND THE COST. >> YEAH.

>> EXCUSE ME, CAPITAL COST. THAT'S THE FIRST THING TO GET YOU IN THE WINDOW AND THEN WE CAN REALLY DEEP DIVE DOWN.

TO ME BEING IN THE COMMUNITY AND KNOWING THE LOVE AFFAIR OF SPORTS IN THIS COMMUNITY IF WE HAVE A SPORTS FACILITY OF SOME SORT WE WILL FILL IT. THERE'S NO QUESTION ABOUT THAT WE GOT TO GET THE PRICE POINTS RIGHT SO TO ME IT'S MORE OF A CAPITAL ISSUE OR COMING UP WITH CAPITAL DOLLARS BEFORE THE OPERATIONAL. IT SOUNDS BACKWARDS BUT JUST KNOWING THIS COMMUNITY, YOUR KIDS PLAY SPORT, MY KIDS PLAY SPORT, CRAIG YOU'RE IN THIS, ADAM, YOU KNOW, SOCCER.

BEAR BRANCH IS BUSY. GOSLING IS BUSY AND A LOT OF TIME FROM AN INDOOR FACILITY STANDPOINT OUR RESIDENTS HAVE TO GO OUTSIDE THIS COMMUNITY TO FIND INDOOR FACILITIES TO

PRACTICE AND COMPETE. >> I WOULD ALSO RECOMMEND WE LOOK AT EMERGENCY MANAGEMENT POSSIBILITIES, FEMA, I MEAN THIS COULD BE A PLACE WHERE IF TRAGEDY HITS WHICH WE HOPE IT DOES NOT A PLACE FOR PEOPLE TO HAVE SHELTER, PEOPLE TO HAVE AIR CONDITIONED AREAS DURING HEAT WHEN POWER GOES OFF WHICH WE HOPE IT DOESN'T GO OFF. THINGS LIKE THAT.

I THINK THAT WOULD BE GOOD I ALSO WOULD SAY DON'T FORGET ABOUT THE SPONSORSHIP NAMING RIGHTS.

THAT WOULD BE -- THIS IS GOING TO BE A VERY ATTRACTIVE COMMUNITY AMENITY BEING ABLE TO HAVE SPONSORSHIP NAMING RIGHTS WOULD BE VERY ADVANTAGEOUS TO HELPING PAY FOR IT.

>> GOOD POINT. >> ANY OTHER QUESTIONS? VISION? I THINK IT'S IMPORTANT FOR THE BOARD TO SAY THEIR VISION FOR THIS BECAUSE I'M NOT LOOKING TO BUILD A STADIUM INSIDE OF AN AIR CONDITIONED AREA.

I'M LOOKING FOR SOMETHING MORE MULTI MULTIPURPOSE, BUT TURF IS SUCH A BIG PART OF WHAT WE DO AND SOCCER AND FOOTBALL AND BASKETBALL AND BASEBALL, DRILL TEAM, CHEER LEADING THEY ALL KIND OF CAN BE IN THAT BUT IF YOU CAN POTENTIALLY COVER IT FOR VOLLEYBALL OR UNCOVER IT FOR VOLLEYBALL, I JUST THINK REALLY KIND OF LOOKING AT ALL THE OPTIONS AND I KNOW CHRIS AND THE ARCHITECTURAL FIRM WOULD GO DEEP

INTO LOOKING FOR OPTIONS. >> I THINK YOU MADE IT CLEAR KIND OF WHAT THE ORIGINAL CONCEPT AND VISION IS AND I'M EXCITED TO SEE WHAT COULD BE. AND SOME OF THOSE THINGS BEING FLESHED OUT IN THIS STUDY BECAUSE YEAH, THIS COMMUNITY JUST THRIVES ON ACTIVITY AND REC REACTION AND THERE IS A NEED THERE BUT I'M EXCITED TO SEE WHAT THE STUDY SHOWS AS FAR AS

HOW THAT ICHT CAN BE SCRATCHED. >> ONE THING I'LL COME AT, BEING FROM MICHIGAN, GOT HERE AS SOON AS I COULD, IS THAT WE -- LIKE THESE INDOOR FACILITIES I MEAN IT'S WHAT WE KNOW FROM A SOCCER STANDPOINT IN THE WINTER. WE'RE IN THE DOME AND I'LL TELL YOU SOMETHING THAT'S VERY INTERESTING IS THE ONE THAT WHERE WE GREW UP HAD -- IT WAS LIKE I'M USING THE DOME AS AN EXAMPLE BUT TWO DOMES WITH A RESTAURANT IN THE MIDDLE SO THAT I MEAN YOU COULD SERVE FOOD AND THAT PLACE WAS PACKED.

ALL THE TIME. >> IN GEORGIA ATLANTA, THOSE ARE THE DISCUSSIONS WE NEED TO HAVE TO BRING FORTH TO YOU BECAUSE THAT'S WHAT THESE MODERN TYPES OF FACILITIES ARE BEING PROVIDING NOW AGAIN IF WE WANT TO HAVE A BASE, THAT'S FINE.

BUT IF YOU WANT TO GO UP A LEVEL AND SAY HEY LISTEN WE'RE GOING TO HAVE FOOD SERVICE THERE WHICH THERE ARE MODELS OUT THERE FOR THAT, THAT'S GOING TO DRIVE POTENTIALLY REVENUE OKAY AND IT'S ALSO GOING TO DRIVE POTENTIALLY -- YOU KNOW, MIXED USE ATTACKS. THOSE ARE THE THINGS WE GOT TO LOOK AT WELL WE'RE GOING TO SQUARE AWAY, SQUIRREL OFF SOME SPACE FOR THIS BUT WE'RE ACTUALLY GOING TO HAVE A BETTER EXPERIENCE OF PEOPLE WANTING TO BE THERE SO IT'S A GIVE OR TAKE, IT'S THE IN AND OUT DISCUSSION THAT I HAVE.

>> AND I THINK AS YOU THINK OF WHAT ARE THE AMENITIES 'CAUSE IT'S LIKE MAYBE PARENTS DROP THEIR KIDS OFF AND THE OTHER ONE THAT'S WHAT WE DID ON FRIDAY NIGHT.

WE WENT THERE, WATCHED OUR SUN THROUGH THE GLASS PLAY SOCCER, ATE AS A FAMILY AND SAW OUR FRIENDS AND THEN ON THE OTHER SIDE KIDS BATTING PRACTICE AND ALL THIS KIND OF STUFF AND AGAIN THIS SAME THING TOO, WATCHING THE BAND I WAS AT THE GAME FRIDAY AND WE HAVE A SERIOUS MARCHING BAND IN THIS AREA FOR BOTH SCHOOLS, SERIOUS, SERIOUS, I CAN'T IMAGINE THAT'S FUN TO DO IN THE RAIN AND I DON'T KNOW ANYTHING ABOUT IT BUT I THINK AN OPPORTUNITY IF WEATHER IS GOING TO BE BAD FOR THE BAND FOLKS TO GET IN THERE AND MAKE SOME BEAUTIFUL MUSIC.

>> I HAVE A COMMENT ABOUT JUST CONNECTIVITY BECAUSE WE ARE

[00:45:01]

LOOKING FOR WAYS TO NOT INCREASE TRAFFIC JAMS AND THIS SOUNDS LIKE A VERY NICE WAY TO INCORPORATE TRANSPORTATION AS WELL AS ENHANCING THE AMENITIES. I WOULD SUGGEST WHEN BERDETTE LOOKS AT THIS THEY LOOK AT BOTH SIDES OF THE ROAD, CONNECTIVITY WITH BOTH SIDES, LIKE A PHASE ONE, PHASE TWO, PHASE THREE AND LOOKING AT IT AS A REAL PROJECT FOR THE NEXT 20, 30 YEARS.

SO IT'S NOT JUST ONE. BECAUSE WE HAVE TO THINK BIG; RIGHT? WE HAVE TO THINK BIG. WE HAVE TO THINK BOLD.

WE HAVE TO BE INNOVATIVE. WE'RE THE WOODLANDS.

THINK OF IT MUCH BIGGER, MAY COST SOME MONEY BUT AT THE SAME TIME THE FUTURE IS OURS TO CAPTURE.

SO LET'S THINK BIG AND LET'S DO IT IN PHRASES AND SPREAD THAT WORD OUT TO THE COMMUNITY MAYBE THEY'LL COME IN WITH IDEAS, I WANT TO HEAR FROM THE COMMUNITY, TELL THEM WHAT WE'RE THINKING AND WE CAN HEAR FROM THEM THEY'LL HAVE GREAT IDEAS I CAN ASSURE YOU. I'D LIKE TO HEAR FROM THEM.

>> LET THE RECORD REFLECT, SHE WANTS TO THINK BIG BUT DON'T CUT

DOWN ANY TREES. >> TRUST ME I WAS THINKING LIKE A SPANNING -- FOREST WITH A FACILITY ON TOP OF IT.

AND A THRUSTER. >> THIS IS AN OPTIONAL 18,000.

>> THAT'S SO YOU HAVE A 3-D MODELLING KIND OF LIKE A FLY-THROUGH CONCEPT SO YOU CAN REALLY START TO UNDERSTAND THE FACILITY MUCH MORE THAN A 2-DIMENSIONAL DECISION.

>> BUT THAT'S NOT INCLUDED. >> THAT'S NOT INCLUDED IN THE BASE. BUT WE CAN DO THAT WITHIN OUR OWN DOLLAR DISCRETION IF ALL OF A SUDDEN WE GET TO THAT AND WE FEEL LIKE WE CAN PROVIDE THAT TO YOU.

>> ALL RIGHT. ANY OTHER QUESTIONS OR COMMENTS IF NOT I CALL A MOTION TO APPROVE TASK ORDER 4 FROM BURDETTE CONSULTANTS LLC FOR A FEASIBILITY ANALYSIS IN THE AMOUNT OF 231,600 TO APPROVE A BUDGET AMENDMENT TO FUND A TASK ORDER FOR THE PARKS NEED ASSESSMENT RESERVE IN 2026 RATHER THAN 2027 AND EXECUTIVE DIRECTOR DIRECTOR FOR NECESSARY AGREEMENTS TO FINAL TOWN BY TOWNSHIP LEGAL COUNCIL.

>> SO MOVED. >> SECOND.

>> ALL THOSE IN FAVOR RESPOND BY SAYING AYE.

[10. Receive, consider and act upon the financial report;]

MOTION CARRIES. ITEM 10, SPEAKING OF EARNING 18 MILLION DOLLARS A YEAR IF IN A FACILITY CALL ON THE CHIEF FINANCIAL OFFICER TO PRESENT. KELLEN WOULD YOU LIKE 17 MILLION

DOLLARS EXTRA A YEAR. >> I WOULD.

THAT WOULD BE GREAT. >> LET'S GET IT DONE.

>> LET'S WORK ON THAT. OKAY.

GOOD EVENING. -- I ALSO GOT MY LAPTOP.

TONIGHT I'LL BE PRESENTING THE SEPTEMBER 2026 FINANCIAL STATEMENTS FOR THE GENERAL FUND. OKAY.

SO THE YEAR TO DATE BUDGETED REVENUE IS 125.9 MILLION YEAR TO DATE COLLECTED 128.9 MILLION FOR YEAR TO DATE FAVEERABLE VARIANCE OF OVER 3 MILLION. THE MAIN COMPONENT OF THE 3 MILLION FAVORABLE VARIANCE IS GOING TO BE IN THE TOTAL TAX REVENUE WHICH INCLUDES 2.3 MILLION VARIANCE IN SALES TAX AND 111,000 VARIABLE IN ADMINISTRATION TAX AND 517,000 ADDITIONAL PROGRAM REVENUES THAT WERE BUDGETED AND WE HAVE HIGHER THAN BUDGETED GRANTS IN CONTRIBUTIONS AND HIGHER THAN BUDGETED INTEREST INCOME. THESE ITEMS ARE OFFSET BY AN UNFAVORABLE VARIANCE IN HOTEL TAX TRANSFERS THAT'S SIMPLY MEANS THEY DID NOT NEED THOSE FUNDS FOR THEIR OPERATIONS.

NEXT SLIDE IS THE OPERATING EXPENDITURES, THE YEAR TO DATE BUDGETED 106.5 MILLION, YEAR TO DATE ACTUAL, 100.2 MILLION FOR YEAR TO DATE FAVORABLE VARIANCE OF 6.3 MILLION.

ALL THE DEPARTMENTS ARE RUNNING A FAVORABLE VARIANCE OF THEIR DEPARTMENTS AND MAINLY DUE TO STILL A LITTLE BIT OF TIMING OF EXPENDITURES BUT WE ALSO HAVE SOME SAVINGS AND SOME OF OUR CONTRACT EXPENSES AND WE HAVE HAD SOME OPEN POSITIONS THROUGHOUT THE YEAR. THESE AMOUNTS ARE OFFSET BY THE UNFAVORAL VARIANCE IN THE TICKET TAX WHICH IS OFFSET BY THE FAVOR ABLE VARIANCE IN THE REVENUE AND THEN SAME THING WITH REGIONAL

[00:50:04]

PARTICIPATION. WE HAVE MORE THAN -- HIGHER THAN BUDGETED SALES TAX SO WE'RE GOING TO HAVE HIGHER THAN

BUDGETED PAYMENTS FOR THE RPAS. >> I DIDN'T QUITE UNDERSTAND WHAT YOU JUST SAID. ON THE DEFICIENCIES.

>> OKAY. SO ON THE EVENT IT ADMISSION TAE PAY 90% OF THAT BACK TO THE PA VIGILIAN IF WE HAVE HIGH WERE WE PAY MORE TO THE PAVILION. WE BUDGET WHERE THOSE ARE MATHEMATICALLY CORRECT. SO WHEN WE HAVE MORE REVENUE WE'RE GOING TO HAVE MORE EXPENDITURES THAT'S ONE THAT'S

RUNNING. >> SO BASICALLY YOU'RE SAYING

IT'S BEEN A GOOD YEAR. >> IT'S BEEN A GREAT YEAR.

>> FOR THE PAVILION. >> YES.

BACK ON THE REVENUE WE HAVE HAD 1 111,000 FAVORABLE VARIANCE. SO THAT'S GOING TO ULTIMATELY MEAN THAT WE'RE PAYING THE PAVILION HIGHER THAN BUDGETED.

>> THANK YOU. >> YOU'RE WELCOME.

>> NEXT SLIDE IS SALES TAX REVENUE.

SO THE YEAR TO DATE BUDGETED IS 68.5 MILLION, YEAR TO DATE ACTUAL COLLECTED 71 MILLION. FOR OUR YEAR TO DATE FAVORABLE VARIANCE OF 2.4 MILLION OR 3 AND A HALF PERCENT WHEN COMPARING 2025 TO 2026 WE'VE COLLECTED ABOUT 5 MILLION ADDITIONAL REVENUE DOLLARS AND IN OCTOBER WE COLLECTED ABOUT 23% CHANGE IN

2025 TO 2026. >> WAS THAT LIKE A ONE TIME

DEAL. >> NEXT SLIDE.

THIS WAS YEAR TO DATE BUT WE DID LOOK AT IT.

AND IT WASN'T ONE PARTICULAR CATEGORY.

IT WAS ACROSS OIL AND GAS, RETAIL, ARTS AND ENTERTAINMENT, OUR ACCOMMODATION AND FOOD SERVICES, IT WAS A GOOD MIX.

SO IT WASN'T ANYTHING IN PARTICULAR.

>> THAT'S AN IMPORTANT SLIDE. I MEAN THAT'S PRETTY REMARKABLE.

AND PEOPLE DON'T REALIZE WHAT WE GENERATE IN SALES TAX REVENUE AND HOW IT'S SUCH A HUGE PART OF OUR BUDGET BUT THIS RIGHT HERE

IS NOT DEPENDENT ON ONE THING. >> CORRECT.

>> WE'RE NOT JUST HOLDING ONTO OIL AND GAS AND THAT'S THE ONLY THING WE GOT, WE HAVE BOOMING RETAIL, LOOK AT THAT RETAIL NUMBER, THAT'S HUGE. SO IMPORTANT PART OF OUR COMMUNITY AND WHY WE HAVE GROGEN'S MILL VILLAGE CENTER REMODELLED AND REINVIGORATED, IT HELPS.

>> THESE ARE JUST THE TOP SIX. THERE ARE, OF COURSE, MORE CATEGORIES THAT WE HAVE -- AND AT THE BOTTOM WE HAVE A NEGATIVE ON THE -- I BELIEVE IT WAS THE MINING -- THE COMPANY THAT WE LOST LAST YEAR. THEY WERE REPORTING THEIRS UNDER WHOLESALING AND TRANSPORTATION I BELIEVE.

NEXT SLIDE IS THE HOTEL OCCUPANCY TAX.

THIS WILL BE THROUGH SEPTEMBER YEAR TO DATE BUDGETED 7.9 MILLION, YEAR TO DATE ACTUAL 7.8 MILLION FOR UNFAVORABLE YEAR TO DATE VARIANCE OF A LITTLE OVER 90,000.

WE COMPARED TO 2025 WE'VE COLLECTED 190,444 ADDITIONAL DOLLARS AND THAT IS WITH OUT THE ONE HOTEL BEING ONLINE FOR MOST OF THE YEAR. I BELIEVE WE HAVE MAYBE A DATE IN NOVEMBER, IS THAT RIGHT, NICK? THAT'S A HOPE SO DATE. NEXT SLIDE IS MIXED BEVERAGE.

YEAR TO DATE BUDGETED, 1.4 MILLION AND YEAR TO DATE ACTUAL 1.2 MILLION SO FOR YEAR TO DATE FAVORABLE VARIANCE OF 33,000 OR 2.7% OF THE BUDGET WHEN COMPARED TO LAST YEAR WE COLLECTED YEAR

TO DATE ABOUT 20,000 DOLLARS. >> I'D LIKE TO THANK WASTE CONNECTIONS FOR HAVING THEIR MANAGER'S MEETING HERE.

WE'RE NOT GOING TO BE HERE NEXT YEAR, MAKE SURE YOU BUTTING THAT

UP. >> WHAT MONTH WAS THE MEETING.

>> WE DON'T HAVE ENOUGH HOTEL SPACE IN THE WOODLANDS FOR THE AMOUNT OF PEOPLE WE BRING IN AROUND THE COUNTRY WE'RE OUT OF

HOTEL SPACE. >> GOOD ANECDOTE.

>> QUESTIONS? >> YEAH SO LOOKING AT THE FIRST COUPLE OF SLIDES, SO REVENUE WE HAVE 3 MILLION DOLLAR FAVORABLE VARIANCE AND EXPENSES A FAVOR ABLE VARIANCE SAFE TO SAY WE'RE

9 MILLION AHEAD. >> SO FAR.

BUT SOME OF THIS IS TIMING. >> OKAY.

SO WE STILL HAVE EXPENDITURES THAT HAVE NOT BEEN SPENT FOR THE YEAR. WE REALLY DON'T KNOW UNTIL THE END OF THE YEAR. BUT ON A GOOD PATH, I WILL SAY

THAT. >> YEAH, AWESOME.

THANK YOU. >> YOU SPOIL US.

[00:55:01]

>> GREAT REPORT. >> I LIKE TO GIVE GOOD REPORTS.

I WOULD HATE TO GET UP HERE AND GIVE A BAD ONE.

>> THANK YOU FOR MY LAST REAL BOARD MEETING YOU CAME THROUGH AS A GOOD NEWS KELLEN SHAW. SO I'M GLAD IT WASN'T A BAD REPORT THAT WOULD HAVE SUCKED. THANK YOU SO MUCH.

BUT NOW YOU LOOK AT ALL THE MUNICIPALITIES ALL AROUND TO THE NORTH OF US, AND TO THE SOUTH OF US, AND THEY DON'T HAVE THESE NUMBERS. THEY ARE NOT SEEING WHAT WE ARE SEEING. AND I TRULY BELIEVE IT'S BECAUSE THE TOWNSHIP MODEL THAT WE HAVE AND IT'S CREATED WITH MR. MITCHELL AND JUST CARRIED ON BUT IT'S THE IMPORTANT PART, THE PORTAL ROLE THAT OUR TOWN CENTER PLAYS AND I KNOW IT'S TRAFFIC, IT'S TOUGH AND PARKING IS TOUGH AND THINGS LIKE THAT BUT THAT'S WHAT KEEPS US TO HAVE A TOP TEN LOWEST PROPERTY TAX IN THE ENTIRE STATE OF TEXAS BECAUSE WE HAVE A BOOMING SALES TAX AND HOTEL OCCUPANCY TAX AND BOOMING MIXED BEVERAGE TAXES THOSE KIND OF REALLY KEEP US GOING IT'S EASY TO POINT FINGERS AND SAY TRAFFIC IS BAD BUT DON'T FORGET ABOUT THESE NUMBERS THEY ADD A

LOT. >> ALSO THE PUBLIC SAFETY.

PEOPLE COME HERE, THEY EXPECT TO BE SAFE.

>> ABSOLUTELY. >> WE WORK EXTRA HARD AND PROVIDE 20 MILLION DOLLARS IN EXTRA FUNDING SO THEY ARE SAFE.

AND I THINK THAT REALLY RESONATES WITH PEOPLE.

THEY COME FROM ALL OVER THE WORLD.

>> AMEN. >> TO BE HERE.

>> IT RESONATES. >> RIGHT ON.

ALL RIGHT. THANK YOU, KELLEN.

CALL A MOTION TO ACCEPT THE FINANCIAL REPORT FOR THE 9 MO MONTHS SENDING SEPTEMBER 30TH.

>> ALL THOSE IN FAVOR BY SIAYIN AYE.

[11. Recess to Executive Session to discuss matters relating to real property pursuant to §551.072, Texas Government Code; deliberation of economic development negotiations pursuant to §551.087, Texas Government Code; discuss personnel matters pursuant to §551.074, Texas Government Code; discuss IT network or critical infrastructure security pursuant to §551.089, Texas Government Code; and to consult with The Woodlands Township’s attorney pursuant to §551.071, Texas Government Code;]

THOSE OOPPOSED. MOTION CARRIES.

WE WILL BE RECESSING TO EXECUTIVE SESSION AND TO DISCUSS MATTERS RELATED TO REAL PROPERTIES REAL PROPERTY PURSUANT TO 551.072, TEXAS GOVERNMENT CODE; DELIBERATION OF ECONOMIC DEVELOPMENT NEGOTIATIONS PURSUANT TO 551.087, TEXAS GOVERNMENT CODE; DISCUSS PERSONNEL MATTERS PURSUANT TO 551.074, TEXAS GOVERNMENT CODE; DISCUSS IT NETWORK OR CRITICAL INFRASTRUCTURE SECURITY PURSUANT TO 551.089, TEXAS GOVERNMENT CODE; AND TO CONSULT WITH THE WOODLANDS TOWNSHIP'S ATTORNEY PURSUANT TO 551.071, TEXAS GOVERNMENT CODE.

NO ACTION WILL BE TAKEN IN EXECUTIVE SESSION AND THE BOARD WILL RECONVENE IN PUBLIC SESSION IMMEDIATELY AFTER EXECUTIVE SESSION IN ORDER. WE'RE GOING TO RE COCONVENE IN

[12. Reconvene in public session;]

[13. Consideration of items to be placed on the agenda for next month's meeting;]

PUBLIC SESSION. CONSIDER ITEMS BE PLACED ON THE AGENDA FOR NEXT MONTH'S MEETING. DO I HAVE ANY TAKERS?

>> I GUESS I DO. I WOULD LIKE TO TRY AGAIN TO HAVE A TRANSPORTATION UPDATE. WE TALKED ABOUT THAT BUT SOMETHING HAPPENED. I THOUGHT COMMISSIONER WHEELER WAS GOING TO DO IT AND THEN SOMETHING HAPPENED, I DON'T KNOW. THAT SAID I THINK IT WOULD BE NICE ESPECIALLY BECAUSE THERE'S LEGISLATIVE PRIORITY THAT ARE COMING OUT OF THE TPC, THE TRANSPORTATION POLICY COUNCIL THAT YOU, OF COURSE, SHOULD KNOW ABOUT AND YOU PROBABLY WILL

SOONER OR LATER. >> WELL I WON'T BE HERE FOR NEXT MEETING TO HEAR THESE REPORTS.

>> BUT THEY WILL. I MEAN, THE REST OF US WILL.

AND YOU WILL GET -- YOU'LL KNOW WHAT THEY ARE SOONER OR LATER.

>> Y'ALL EMAIL ME. >> MAY I HAVE A SECOND?

>> I'LL SECOND >> THANK YOU.